AGM

The 2022 Annual General Meeting of

 

 

will commence at 7:30 pm on Tuesday, 26th July
 at Pelorus Trust Sports House, 93 Hutt Park Road, Gracefield, Lower Hutt
_______________________________________________
We are also going to be having a virtual meeting via Zoom on the night at 7:30 pm for those who are unable to attend in person.

 There is instructions for those who haven't used Zoom before and meeting documents for those attending the Zoom meeting at the bottom of the page. Please find the link below:

 

Links:
Id:87425396661
Password:086506
6. Meeting documents (available now)

Draft Agenda:

  1. Welcome
  2. Apologies
  3. Confirmation of Minutes of 2021 AGM and matters arising
  4. Annual Report for the Society for 2021/22 (for adoption)
  5. Annual Financial Accounts to 31 March 2022 (for adoption)
  6. Presentation of 2022/23 budget (for adoption)
  7. Appointment of Auditor
  8. Election of Officers and Committee Members
  9. General Business - Life Membership for Peggy Bhana-Thomson.
  10. Closure of Annual General Meeting
  11. Guest Speaker: Tutangi Amataiti – Tips and ideas to add to your tool-kit for living with diabetes
    Tutangi  has over 18 years' experience working as a dietitian mostly in the area of diabetes, in both NZ and the UK. She is currently a PhD student and the Allied Professions Lead for Pacific Health across the Wellington and Hutt Valley Hospitals.
  12. Supper

Please confirm your attendance by RSVPing below:

note: If the form doesn't work for some reason, please send an RSVP email to office@diabeteswellington.org.nz .

The form may take a few seconds to load, if it doesn't load the first time please try refreshing the page. 

 

 

 Zoom instructions:

You will need a computer / tablet or mobile device and a microphone if you want to ask questions . You do not need to have an account to join a zoom meeting but you can sign up here.

You can join via your web browser but we recommend downloading the zoom client / mobile app which you can download here

This is our first time using Zoom for our AGM so please bear with us if we have any technical troubles.

 

Meeting ID: 87425396661

Password:086506

 

How to join a webinar by invitation link on a computer 

To join a Zoom webinar such as the AGM, click the link that is provided on this web page or was in the email sent by Diabetes Wellington.  The link is just a web address, so that will open your web browser and then either:

  1. start the webinar within your web browser; or
  2. load the Zoom desktop client, if that is installed, and join the webinar from that application.
  • If you have never used Zoom before then you will probably be asked for permission to use the camera on your computer (if it has one) and to use the audio (microphone and speakers or headphones). At the very least you must grant access to audio as, otherwise, you won’t hear the meeting.
  • If you are joining from your web browser you shouldn’t need a Zoom account, but if you are using the desktop application then you will need to register with Zoom which requires an email address.  A free Zoom account is adequate for attending a webinar.  Zoom will ask for your name and we’d be grateful if you would provide both your first and last names as we need a list of people to complete the attendance register.
  • To keep things orderly, all webinar attendees will have their microphones muted, that way you can all hear the presenters. 
  • If you need to ask a question, you will find a “Q&A” button at the bottom of the Zoom window, clicking on that will allow you to type your question.  Alternatively, if you need to speak to the meeting, there is a “raise hand” button that signals the webinar controller and they will unmute you at an appropriate time so that you can voice your question.  Please note that it’s better to use the Q&A function as the room doesn’t have the sophisticated sound equipment that would be required for everyone in the room to hear you, so the presenter will need to repeat your question or comments, and that would be easier if the question were in written form via the Q&A function.
  • When motions are being considered, a “poll” will appear onscreen and you simply choose one of the two options given, i.e. do you support or oppose the motion.  Please respond as quickly, as possible as each poll will only be open for a couple of minutes.

Example of what you will see on the screen:

(please note that you may not be able to see all of the controls depending on what the host has enabled)

 How to join a webinar by invitation link on a mobile

1. Download the zoom app from the app store (IOS Iphone) or the google play store (Android)

2. Open the zoom meeting link in your mobile browser and then enter your name and email then press continue and enter your name and email.

OR open the zoom app and press "Join a Meeting".  Enter the meeting ID (87425396661). Make sure to turn on "Turn Off My Video" if you do not wish to appear on camera. Enter your name (and email if asked).

3. Press Join 

4. Enter the password if asked (086506)

5. Wait for webinar to begin !

 

Meeting Documents

 

Individual links:

Final Agenda (direct download)
Chairperson's report (opens in browser)
Finance Report (opens in browser)
Audit management letter 
Draft Budget 2022-2023 (direct download)